Supply of data for research

The Electoral Commission may supply an electronic list of electors (the list) to designated state sector organisations for human health or scientific research purposes under section 112 of the Electoral Act 1993.

Click here to download an application for supply of enrolment information for human health or scientific research.

Eligibility

The Electoral Commission may supply an electronic list of electors (the list) to designated state sector organisations for human health or scientific research purposes under section 112 of the Electoral Act 1993. 

An applicant must satisfy the Electoral Commission the list is required to conduct research on a topic that relates to human health or a scientific matter. 

Lodging an application

Researchers must complete the application form that can be downloaded here.

Completed applications can be lodged by email, fax or post.  Emailed applications should be sent to:

            data@elections.org.nz

with the subject line ‘Supply of enrolment information for research purposes’. 

Mailed applications should be sent to:

            Electoral Commission

            PO Box 3220

            Wellington 6140

Faxed applications should be sent to 04 495 0031.

Any queries should be directed to the Data Co-ordinator:

Completing the application form

Please read the guidance notes accompanying this form before completing your application. 

Complete all sections of this form on pages 2 and 3.

The applicant and the Chief Executive of the applicant organisation must sign the form.

A covering letter specifying what research the list will be used for and how that research relates to a topic of human health or a scientific matter must accompany the application.  The letter should be on the organisation’s letterhead and be signed by the Chief Executive. 

You may provide additional information supporting your application i.e. a copy of the research proposal, a copy of the letter of approval for the research or information to be sent to potential participants.

Timeframe

The Electoral Commission will endeavour to assess applications within 10 working days of receipt.  However, it may take longer during busy election periods. 

Cost for supply of the list of electors

Each application for supply of the list (whether all data or only part of the database is supplied) attracts a fee of $497.80, including GST and postage (this fee is specified in the Electoral Regulations 1996). The Electoral Commission will send an invoice to the applicant where the application is approved.

Enrolment information

The list provided by the Electoral Commission includes, in relation to each elector, his or her name, postal address, residential address, occupation (if provided), honorific (if any) and meshblock.  Age band information is also provided for electors, in 12 month bands for human health research and in 5 year bands for scientific research. 

Researchers can obtain the list for the entire country or for specific areas of New Zealand (by parliamentary electorate or local authority area). 

Researchers can request that the list is provided either for all electors on the main rolls or only for electors of Māori descent. 

Release of enrolment information

The applicant must not use the list for any purpose other than the conduct of the research described in the application. 

The Electoral Commission will publish summary details of section 112 applications where the list is supplied, including the name of the organisation, the nature of the research and the date of the application.

Downloads

Last updated: 26 July 2016